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Call for Proposal: KAAT Consultancy for KA4S Agroecology Project

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Pioneering Sustainable Food Systems: KOAN Calls for Experts to Develop the Kenya Agroecology Assessment Tool (KAAT)

Kenya’s agricultural landscape is evolving rapidly. With the 2024 launch of the National Agroecology Strategy for Food Systems Transformation (NAS–FST), agroecology—blending ecological principles with social, economic, and cultural factors—is gaining momentum. Yet, a critical gap remains: no harmonized system exists to verify and market agroecological (AE) products, eroding consumer trust and farmer opportunities.

Enter the Kenya Agroecology Assessment Tool (KAAT), a game-changer KOAN is developing under the KA4S project (Kilimo Hai Agroecology for Schools). Funded by The Rockefeller Foundation and implemented with Practical Action and FiBL, this initiative pilots in Murang’a County from August 2025 to January 2028. KAAT will adapt global tools like FAO’s TAPE (for performance evaluation) and Biovision’s F-ACT (farmer-focused) into a single, PGS-friendly framework. It powers the new Kilimohai Blue Mark, enabling peer-assessed certification for farms, landscapes, and value chains—linking 800+ farmers (especially women and marginalized groups) to schools, markets, and beyond.

Why KAAT Matters

  • Builds Trust: Ensures Agroecology products meet Kenya-specific standards for production, marketing, and consumption.

  • Boosts Livelihoods: Integrates PGS for traceability, school feeding programs, and mainstream markets.

  • Drives Policy: Generates evidence for national scale-up via Participatory Market Chain Approach (PMCA).

The Consultancy Opportunity

KOAN seeks experienced consultants (individuals or firms) for a 10-week assignment:

  • Analyze TAPE/F-ACT against Kenyan contexts.

  • Engage stakeholders (farmers, government, traders) via workshops and pilots.

  • Deliver KAAT prototype, user manual, training materials, and a validation workshop.

Ideal Profile: Advanced degree in agroecology/agriculture; 7+ years in assessment tools; TAPE/F-ACT expertise; participatory facilitation skills.

Download the full Terms of Reference here and submit your expression of interest to procurement@koan.co.ke with a copy to Eustace ekiarii@koan.co.ke by 31st December 2025.

Help shape Kenya’s agroecological future!

Stay tuned for updates on KA4S and join KOAN’s network for capacity building and market linkages.

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KOAN Seeks Expert Consultant to Strengthen Organizational Policies for Sustainable Impact

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At KOAN, we’ve spent two decades empowering smallholder farmers through organic agriculture, climate-smart practices, and resilient value chains. We strive to scale our impact by reviewing our core policies and operational guidelines. We’re inviting qualified consultants to facilitate a 2-day participatory workshop in early January 2026. This role involves reviewing 15 key documents from financial and procurement policies to gender and risk management developing a discussion roadmap, guiding inclusive sessions, and delivering updated versions for board approval. If you have a Master’s in environmental science, development studies, or related fields, plus expertise in organizational development and participatory methods, this is your chance to support Kenya’s organic sector.

Submit technical and financial proposals to procurement@koan.co.ke by 19th December 2025 (subject: “RFQ: Consultancy for Facilitating Review of Organization Policies and Operational Guidelines”). Full TOR available here. Join us in building a stronger KOAN for sustainable futures!

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Expressions of Interest for Digital Project Management & Power BI Solutions

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The Kenya Organic Agriculture Network (KOAN) is pleased to invite qualified and experienced service providers to submit Expressions of Interest (EOI) for the supply, installation, and training of digital systems to strengthen our project management, monitoring, evaluation, learning, and reporting functions.

As a national membership organization uniting organic producers, processors, traders, consumers, and development partners, KOAN continues to invest in robust digital systems to support Results-Based Management (RBM), data-driven decision-making, and accountability across our programs.

Purpose of the EOI
KOAN seeks proposals for two key digital system components:

  1. Project Management Software with Integrated Results-Based Management (RBM) Tools — TolaData
  2. Acquisition, Installation, and Training of Data Analysis Tools — Microsoft Power BI

This assignment will enable KOAN to enhance monitoring, evaluation, learning, reporting, and multi-project portfolio management.

Scope of Work
For the RBM project management system (TolaData), the selected service provider will support acquisition, installation, configuration, onboarding, and staff training. The system must support logframes, indicator tracking, dashboards, reporting, activity planning, multi-project management, user access controls, and integration with external tools including Power BI.

For Power BI, the supplier will be responsible for licensing, installation, configuration, and capacity building for key KOAN staff. Training will include practical dashboard development, data modeling, reporting workflows, and one refresher session within 30 days.

Expected Deliverables

  • Fully configured RBM project management system
  • Trained KOAN staff on system usage, dashboards, and reporting
  • Installed and configured Power BI tools
  • Practical Power BI training for project reporting
  • User manuals, documentation, and post-implementation technical support

All systems must include a minimum 12-month warranty and support period.

Evaluation Criteria
Proposals will be evaluated based on:

  • Technical compliance with RBM and M&E requirements
  • Experience in NGO/CSO digital system implementation
  • Delivery timelines and training capacity
  • Team qualifications
  • Data protection and security compliance
  • Financial competitiveness and after-sales support

Supplier Eligibility
Interested suppliers must submit:

  • Certificate of incorporation
  • Valid tax compliance certificate
  • PIN/VAT registration
  • Proof of Microsoft and TolaData authorization
  • Company profile and at least three references
  • Signed conflict of interest and confidentiality declarations

Submission Details
Submissions must include:

  • Separate technical and financial proposals in PDF format
  • Detailed cost breakdown (inclusive of VAT)
  • Proposed implementation and training plan

All submissions should be emailed to procurement@koan.co.ke with the appropriate subject line no later than 10th December 2025.

Clarifications
Requests for clarification must be submitted by 8th December 2025 via procurement@koan.co.ke.

KOAN reserves the right to accept or reject any bid and is not obligated to award the lowest-priced proposal.

We invite qualified ICT and data systems service providers to partner with KOAN in strengthening digital project management and performance reporting for sustainable agriculture development in Kenya.

 

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Call for Consultants: Monitoring & Evaluation for the KA4S Agroecology Project in Murang’a County

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The Kenya Organic Agriculture Network (KOAN), in partnership with Practical Action and the Research Institute of Organic Agriculture (FiBL), is pleased to announce an open call for qualified consultants to support Monitoring and Evaluation (M&E) activities for the project “Developing a Sustainable Kilimohai Market System for Agroecological School Meals and Mass Markets in Murang’a County, Kenya (KA4S).”

The project is supported by The Rockefeller Foundation.

KA4S aims to strengthen agroecological food systems by piloting the Kilimohai Blue mark for school meal programmes and mass markets, enhancing farmer livelihoods, and improving access to nutritious, locally produced food for school children.

We are seeking an experienced consultant or consultancy firm to undertake the Baseline, Midline, and Endline assessments—including data collection, analysis, and reporting for key indicators across schools, PGS groups, farmers, and consumers.

Scope of Work

The assignment covers:

  • Baseline, midline, and endline surveys
  • Data collection among 20 PGS groups, 30 schools, farmers, and markets
  • Comprehensive narrative reports
  • Excel raw data sheets and indicator calculations
  • Participation in inception, validation, and review meetings

Eligibility Requirements

Interested consultants must demonstrate:

  • Advanced academic qualifications (Master’s degree minimum)
  • Proven expertise in Monitoring & Evaluation
  • Experience with agriculture, agroecology, rural development, or market systems
  • Strong analytical, communication, and reporting skills
  • Ethical, reliable, and transparent working practices

How to Apply

Submit a single PDF file containing:

  1. Letter of Interest + Technical Proposal (max 4 pages)
  2. Financial Proposal (1 page)
  3. Consultant CV(s) (max 2 pages each) with references

Deadline: 10th December 2025

For comprehensive details, please read the Terms of Reference https://www.koan.co.ke/wp-content/uploads/2025/11/ToR-for-ME-Consultant-KA4S.pd

We encourage all qualified individuals and firms to apply and support the advancement of agroecology and school nutrition in Kenya.

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KOAN Exhibits at the International Conference on Contract Farming 2025

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KOAN is excited to participate in the International Conference on Contract Farming (ICCF) 2025, taking place on 18th–19th November 2025 at the Sarit Expo Centre, Nairobi. This year’s theme, “Exploring Market Opportunities in Contract Farming”, brings together sector leaders, farmers, agribusinesses, government agencies, and development partners to discuss innovations and opportunities that strengthen contract farming ecosystems.

We are proud to be exhibiting at Booth No. 4 from 8:00am to 5:00pm, engaging with stakeholders on organic agriculture, market access, certification systems, and sustainable value chains in Kenya.

KOAN Speaker Announcement

We are pleased to share that Eustace will be speaking during the Sustainability and Climate-Resilient Contract Farming panel discussion.
This session will explore:

  • Integrating climate-smart agriculture practices into contract farming.

  • The role of agricultural insurance, credit guarantees & blended finance in mitigating risks.

  • Importance of renewable energy, water efficiency & circular economy solutions in agriculture.

  • Incentivizing sustainable sourcing and green certification schemes such as organic and agroecology labels.

This discussion will highlight policy and private-sector measures promoting climate resilience and sustainability across value chains.

Key Resources

Why ICCF Matters

Building on the success of the 2024 inaugural event, ICCF 2025 focuses on creating stronger market linkages, enhancing compliance with global standards, and driving inclusivity in contract farming. Discussions include smart farming technologies, buyer connections, ethical sourcing, and policy frameworks that shape the future of agricultural markets.

KOAN looks forward to two days of knowledge-sharing, networking, and exploring new opportunities for farmers and agribusinesses in Kenya and beyond.

Visit us at Booth No. 4!
#ICCF2025

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KOAN Announces Call for Expression of Interest (EOI) – Supply of Laptops and Motorcycles

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The Kenya Organic Agriculture Network (KOAN) invites qualified and reputable suppliers to submit their Expression of Interest (EOI) for the supply of laptops and motorcycles. This initiative supports KOAN’s ongoing efforts to strengthen operational capacity and enhance service delivery across its programs and field operations.

We are seeking suppliers who can provide high-quality equipment, reliable after-sales support, and timely delivery. The laptops will support our administrative and technical teams across Nairobi, while the motorcycles will facilitate field operations and farmer-support activities in Busia.

Interested suppliers are requested to review the full EOI document for submission requirements, specifications, and timelines.

🔗 Click here to read the full EOI document:
https://www.koan.co.ke/wp-content/uploads/2025/11/KOAN-Expression-of-Interest-EOI-to-Supply-Laptops-and-Motorcycles.pdf