Date: 7th October 2020  Time: 9.30 am  Location: Virtual (Zoom)
Meeting ID: 


About the Event

KOAN, Route To Food Initiative (RTFI), Biodiversity Biosafety Association (BIBA) and Resource Oriented Development Initiative (RODI) have petitioned parliament to withdraw toxic pesticides that have been withdrawn in Europe due to their negative impacts on human health, environment and toxicity to pollinators.

As a follow up to a study done in 2019 by RTFI that informed the petition, this year, KOAN undertook a pesticide monitoring survey in Murang’a and Kirinyaga counties to check whether the identified pesticides are available and in use in the two Counties. We also did pesticides residue testing on tomatoes and kales. The findings reveal concerning use of pesticides including the ones that have been withdrawn in Europe and also high toxicity levels of pesticide residues in tomatoes and kale.

The study findings will be presented Wednesday, 7th October via zoom from 9.30 AM, where the report will be launched.

Please Join the Zoom Meeting using the details below

We also plan for more sensitization by distribution of the report; County and National Governments engagements; CSOs and Consumer engagements among others so that we can all work together to ensure that the toxic pesticides are withdrawn in Kenya; that safer alternatives are promoted and used by our farmers; that the relevant authorities do regular pesticide residue monitoring to assure Kenyans of safe food.

“Let thy food be thy medicine and medicine be thy food’, often ascribed to Hippocrates (400 BC)”



  1. WhitePaper on Pesticides Use in Kirinyaga and Murang’a Counties (9mb file)
  2. Policy Brief – Pesticides Study – Policy Brief
  3. Summary of Pesticides Petition – Summary – Kenya Pesticides Petition
  4. Access Database –


Barefoot Guide to Surviving COVID19- A Mighty Healthy Read

So  COVID19 hit us, right in the kidneys where it really hurts. Economies worldwide are smarting from the disruptions which forced many people to hole up in “Safety”. All rushing to stock up on tissue paper and hand sanitizer, in an effort to flatten the curves which were all so wavy and steep. The COVID pandemic has had its up and downs, but for the organic industry especially in Kenya (I can only speak for Kenya), it has seen a greater demand for healthy chemical free food, just ask Sylvia’s Basket  and she’s bound to have some inspiring financial records.

But we’re digressing, lets get to the matter at hand. The message of Let Thy Food be Thy Medicine and Thy Medicine Thy Food, really struck home. Many people are consciously transitioning into healthy chemical free food a.k.a Organic Food and they’re reaping the benefits.

Let Thy Food be Thy Medicine and Thy Medicine Thy Food

Food has always been a hot topic in Kenya (pun intended), and that’s why this interesting book is sure to have your mind salivating.

The Barefoot Guide to Surviving COVID19 is written by the Natural Food Barefoot Guide Writer’s Collective, a group of highly influential food advocates from Africa. Key among the writers is our very own Peter Mokaya CEO of the Organic Consumers Alliance.

COVID19 is a deadly disease which has claimed hundreds of thousands of lives to date, it is sad that despite the damage the pandemic has had on the health and welfare of the human race, many are still divided on how to handle it. The Guide appreciates the magnitude of COVID19 but is keen to emphasize on the role of diet in strengthening our immunity.

Illustration from Chapter 1

The beauty of the book (aside from the great graphics and illustrations) is the easy language and story telling format it takes on which makes for a delightful read. The book focuses on indigenous African dishes which are available (depending on you locale) in open markets. It has 5 Chapters each very important to read which take the reader along the lives of different characters and holds your hand while explaining some highly technical topics but in a very laid back manner. The Guide is neither too technical nor is it over simplified to be of little use to those with background knowledge of the topics discussed.

The book is written by Africans for Africans and presents African solutions to Global problems

It explains the misconceptions that exist in the food industry while giving tangible solutions. From issues of negative impacts of high fat and calorie diets , to how to start your own garden are covered. The book paints a realistic holistic picture of the ordinary citizens quest for healthy food for their family and the challenges in misinformation that exist while giving feasible solutions to the problems presented.

The book is written by Africans for Africans and presents African solutions to global problems. It is a must read and the information contained is priceless. The COVID19 Pandemic is still raging, its not too late to change neither is it too late to improve.

The Guide is currently Free to Download on the Organic Consumers  Alliance (OCA) Website



DEADLINE : September 30th 2020


1.0 About KOAN

Kenya Organic Agriculture Network (KOAN) is a national membership organization for organic agriculture in Kenya. KOAN was formed to coordinate, facilitate and provide leadership and professional services to all members and other stakeholders in the organic agriculture sector in Kenya. KOAN Membership is derived from farmers, traders, exporters, service providers (extension officers, certification bodies) and research institutions. The organization goal is to develop key competencies, skills and strategies in the areas of Organic Production; Marketing; Standards and Certification; Training, Extension and Information Exchange; Networking, Policy and Advocacy. In order to effectively dispense its mandate of availing quality organic produce to consumer’s at the most convenient way, KOAN would like to develop an in house project management and tracking system. The aim is to develop a dynamic system that has functionality of CRM, project tracking, task management and reporting to Kenya Organic Agriculture Network

2.0 Services required.

KOAN is looking for a service provider to develop a project management system for the organization and pillar implementing partners in Ecological Organic Agriculture Initiative (EOAI). The system will be used to manage donor projects in line with the acceptable project management benchmarks and methodologies and profile ease monitoring of project activity progress on real time basis.

3.0 System Description

The KOAN Project management System is envisioned to be a holistic platform which allows for tracking of projects and project activities in line with donor grant contracts for KOAN and its partners. Initially, it will be created to incorporate 3 partners in Ecological Organic Agriculture Initiative with a possibility of expanding in the future to cover more partners. It should provide most of the features acceptable in project management and go above by providing tracking and alerting capabilities from Goal, outcomes, outputs and activities.

3.1 Product perspective

The Kenya Organic Agriculture Network is looking for a custom project management software developed in line with KOAN operating principles, procedures, systems and constraints. The system should be interoperable with other existing KOAN custom systems and allow for customization based on arising needs. The system also needs to be agile and flexible.

3.1.1 Product features

The Systems should have the following minimum features;

  1. Project planning and scheduling-

Shared timelines to activate experience and creativity of entire teams to collaboratively create and visualize a project plan. A process where one can easily define the project goals, objectives and specify the work to be done/activities related to this scope. Analyze the required activities and create a detailed plan that shows how and when the project will provide the deliverables defined in the project scope.

Key deliverables to include- Gantt charts and Timelines

Daily up to yearly timeline; Real-time updates; Integrated task management; Multi-project timeline report; Follows-precedes relationships; Fully customizable columns and filters

  1. Product roadmap and release planning

Create easy ways to plan, visualize, and communicate product/project roadmap. Ability to share product roadmap with stakeholders, get feedback about ideas and break it down into a detailed release plan. Align product roadmaps with company’s corporate strategy and create buy-in and transparency across all teams.

Key deliverables to have

Project Status in progress bar; Multi-project roadmap; Analyze status, priority, assigned person; Scoped based on user permissions; Compare estimated time and actual time; Document key information in wiki

  • Task management and team collaboration

Task management software to easily create, assign and manage work. Allow the project manager to stay always on top of the latest development. Create a dynamic task list to provide an overview of all the work that has to be completed. See the progress, who is working on which tasks and what tasks have an approaching deadline. Ability to transition easily to project planning by activating the Gantt chart and setting dates as well as relationships between tasks.

Key deliverables to have;

Inline editing; Integrated Gantt chart; Custom permissions; Email updates; Custom fields; Custom workflows; Create your own view; Export as PDF, XLS, CSV;

  1. Use of Project Management Methodology Boards (KANBAN, AGILE, SCRUM)

Ability to have boards for: managing tasks, developing new features, prioritizing activities, monitoring risks, planning sprints or releases, spreading ideas, anything! Flexible boards which can be configured to user needs, easy to get started and fun to work with.

  1. Time tracking, cost reporting and budgeting

The system should make time tracking easy. Stay on top of project budgets and costs spent. Create custom reports for accurate, current insight into project performance and allocated resources. Plan the cost for each project phase, and see how much of the allocated budget has been spent at a glance.

Key deliverables to have;

Project budgets; Custom cost types; Project-based hourly rates; Dashboard; Share cost reports; Custom fields; Custom permissions; Export as CSV; Integrated project management features;

  1. Project wiki

Ability to collaboratively create and maintain a project wiki. Manage project documentation, references, guidelines, user manual at one central place and create a knowledge base for projects and share it with team and other stakeholders. Ability to easily insert, edit and format texts (e.g. copy and paste from Word), include tables, pictures, links, and other references to the System (e.g. work package tables, Gantt charts or tickets). Have all changes at one site, or export texts (e.g. in Markdown). Create detailed navigation structure with a side menu, table of contents, and site hierarchies.


3.1.2 User classes and characteristics

  • Types of users:
  • KOAN Project Staff
  • Project partners
  • Contractors working for KOAN
  • Technical expertise:
  • Project Managers/ Officers need to be conversant with project management principles and practices
  • All users’ needs to have minimal technical expertise (need to know how to use the mouse and keyboard)


3.1.3 Operating environment

This program will operate in the following operating environment for the client and the server


  • Apple Mac OS X (Universal)
  • Linux/Unix (Source code)
  • Microsoft Windows (Installer)
  • Web browser (universal)


3.1.4 System requirements

The system shall be available online through company VPN

The system shall be installed on the company server (Window Server 2010) .


4.0 Time frame

The estimate start date is October 2020 with final hand over expected not later than 4 months from the signing of service contract.

5.0 Expertise required

KOAN is therefore looking for a qualified consultant to undertake the services indicated above. The consultant should have the following:

  1.  Incorporated Company – with Tax compliance certificate
  2.  Formal training at a degree level on computer literacy or related.
  3. Have a profile of at least 3 CMS and Object Oriented Systems similar to the specifications in question he/she has developed. This should be supported by contact persons and contacts of the clients.
  4. At least 5 years’ experience in the field of developing mobile based applications and web based systems with end to end functionality.


6.0 Payment

The prospective consultant is requested to send a financial proposal indicating daily rate of payment, number of days that he/she will take and total cost inclusive of taxes.

7.0 Technical approach

The consultant should send a proposed technical framework for developing the application.

The technical framework and budget should be sent to KOAN not later than 10th September 2020 COB on For any enquiries call 0728 772 805

Call EoI – Project management System


East Africa Organic Products Standard

Much Ado About Organic/ Organic Certification at a SnapShot

The Organic Agriculture industry is full of Opportunities, but information about how to access these opportunities has not always been straightforward, particularly in Kenya. Organic Certification seems to be a grey area in terms of available information.  This article is for

  1. A person looking for ways to certify their farms as organic

  2. A person looking for ways to get their produce to market and need certification.

  3. A person looking for general information on organic certification.

If  you fall in one or more of the above categories then you’re in luck. The information has been packaged with you in mind.

Third Party Certification:

In this case, the certifier who is a certification company checks the system of production, handling and processing against the organic standards and once he confirms that the system conforms with the organic standards, he issues a certificate and allows the farmer to use an organic mark. The farmer in this case can therefore sell his or her products with an organic mark in the market. Where a farmer or a group of farmers are selling their products in the international market, it is mandatory to go through this type of certification due to the statutory requirements in destination countries such as European Union, United States and Japan.

3rd party Organic Certification

Third party certification is normally expensive since it is conducted by companies which have profit motives. In some case, where a farmer wants to sell their products in overseas markets, the companies accredited to undertake certification for such markets are from those countries. This means certification by these international companies where they sometimes bring in inspectors from those countries is expensive. In Kenya, there are several international certification companies that do operate. They include ECOCERT, IMO, Soil Association, Control Union, Ceres, Ugocert and Africert.

Where third party certification is being done for domestic or regional markets, local certification companies undertake certification using the East African Organic products standard(EAOPS). These companies are much cheaper than the international companies since they work with local staff. Once they complete the certification process, the farmer is allowed to use the organic mark (Kilimohai mark). The local companies that undertake certification include Organic consumers alliance, Acert, Encert and Nesvax Control.

Participatory Guarantee Approach (PGS):

Where farmers are selling their products in the domestic market, and within a short supply chain, this approach can be used. PGS is a transparent and well elaborate system that integrates participation of all actors in the chain to guarantee integrity of organic products and compliance with organic standards. PGS systems includes a functioning internal control system integrated with the principles of shared vision, transparency, trust, horizontality, participatory and learning among participants. PGS is cheaper compared to third party certification and well is suited for smallholder groups who sell their products locally or in farmers markets. To develop a PGS, farmers need to develop internal rules and clear management systems and procedures which comply with East Africa Organic Product Standards. They also need develop a mechanism of verifying compliance of every member with the internal rules and defined consequences for non compliance with internal rules which are implemented. Every member of the group should take a pledge to follow the rules and participate in the activities of the group including trainings.

Groups willing to develop a PGS system can contact Kenya Organic Agriculture Network (KOAN) for training. KOAN is also in charge of assessing and approving PGSses which have been developed. Currently there are 3 groups which have approved PGSses and are participating in the market.

For a farmer to be certified or to be in an approved guarantee system, it is required that the farmer:

  • Has adequate physical separation of his or her organic operation from non-organic operation;
  • Has adequate records to demonstrate compliance with the standards;
  • His/her farm is inspected/peer reviewed at least once per year;
  • Undergoes a conversion period before full organic status

Certification system also requires that:

  • The farmer knows and understands the organic standards;
  • Signs a contract or takes a pledge;
  • Needs to be committed to, and capable of, implementing an organic agriculture system;
  • Establish records of his operation;
  • Accepts inspection/peer review and certification procedures.


Contacts for local certification bodies:

Name of Organisation:    Organic Consumers Alliance
Contact Person:  Dr. Peter Mokaya
Address:14360-00100 GPO Nairobi
Telephone: +254722435758
Website: Http;//


Name of Organisation: Encert Limited

Contact Person: Musa Njoka

Address:  P.O. BOX 74510-00200, NAIROBI

Telephone: 254 724 910 240




Name of Organisation: Acert services Limited

Contact Person:  Susan Njoroge

Address:  P.O. BOX 1175 Thika

Telephone: 0723857373



Agrochemicals & Alternatives

AGROCHEMICALS AND ALTERNATIVES PROJECT- Transitioning farmers from Agrochemical reliance to safer and sustainable options.

The projects aims at providing alternatives to commercial agrochemicals which are harmful to human, animal and environmental health. The study focuses on Agrochemical use in Murang’a and Kirinyaga, making a comparison between Organic and Conventional Farmers. The project has several components;

Component 1 : Farmer Survey to catalogue pesticide use in both Murang’a and Kirinyaga Counties

Component 2 : Screening of ToxicBusiness Documentaries in both Murang’a and Kirinyaga Counties. These documentaries were developed by the Route To Food Initiative

Component 3 : Development of SaferInputsDatabase which is a platform with commonly used pesticides and the alternatives available. the Database will serve to  transition farmers and other users to safer options following the Integrated Pest Management methods.

Component 4: Media and Publicity of the three components.