Expression of Interest (EOI) for Service Provision: Promoting Safer Food Systems Project
EXPRESSION OF INTEREST (EOI) FOR SERVICE PROVISION: PROMOTING SAFER FOOD SYSTEMS PROJECT
Background
The Kenya Organic Agriculture Network (KOAN) is a national membership organization dedicated to promoting organic and agroecological agriculture in Kenya. KOAN provides coordination, advocacy, capacity building, and marketing support to stakeholders in the organic sector, aiming to build sustainable food systems that are environmentally sound, socially just, and economically viable.
Despite growing public concern, 76% of pesticides in use in Kenya contain highly hazardous ingredients. Farmers often lack reliable extension services and rely on unregulated advice from agro-dealers, leading to unsafe pesticide use. Reducing pesticide residues in food is both a public health and consumer safety priority. KOAN’s approach directly responds to this challenge by combining evidence-based advocacy, communication campaigns, and grassroots training. As part of its ongoing efforts in promoting safe food systems, KOAN is implementing a Pesticide Risk Reduction and Food Safety Project, aimed at creating awareness, improving knowledge sharing, and enhancing access to information for farmers, consumers, policymakers, and the wider public.
This integrated strategy will:
- Equip farmers, traders, and consumers with practical food safety knowledge.
- Engage policymakers and regulators for reforms on hazardous pesticides.
- Provide tools (policy briefs, posters, brochures, databases, and guides) for long-term institutional use.
- Recognize and incentivize good practices within the hospitality sector through participatory verification.
To achieve these objectives, KOAN seeks to engage qualified service providers and consultants to deliver specific assignments under the categories outlined below.
- Translation Services – Kiswahili
Scope of Work:
- Translate the technical report (popular version) and simplified popular version into Kiswahili.
- Ensure accuracy, clarity, and simplicity for grassroots stakeholders.
- Deliver translation in both editable Word and print-ready formats.
EOI should include:
- Quotation for the document, inclusive of taxes.
- Samples of previous Kiswahili translations, preferably on agriculture/food systems.
- Profile of translator/firm and relevant experience.
- Delivery timelines.
- Graphic Design of Infographics, Summary Cards & Factsheets
Scope of Work:
- Conceptualize and design infographics, summary cards, and factsheets for use in print, digital platforms, and media.
- Ensure designs are visually appealing, accurate, and audience-friendly.
EOI should include:
- Quotation (itemized per design unit, inclusive of taxes).
- Portfolio of similar design work.
- Delivery timelines.
- Content Development & Technical Review
Scope of Work:
- Draft simplified communication content based on technical reports.
- Review and edit technical materials for accuracy, clarity, and audience relevance.
- Ensure alignment with project messaging and policy frameworks.
EOI should include:
- CV/profile of consultant(s) or firm.
- Samples of previous content development/review work.
- Quotation for engagement inclusive of taxes.
- Delivery timelines.
- Design & Production of Awareness Posters
Scope of Work:
- Design and produce up to 200 posters highlighting pesticide risk reduction methods and food safety tips.
- Posters should be high quality, durable, and suitable for public display.
EOI should include:
- Unit cost and total quotation (inclusive of taxes).
- Sample poster designs.
- Delivery timelines.
- Website Redesign, Database Integration, Hosting & Maintenance
Scope of Work:
- Redesign and modernize KOAN’s website to improve user experience, accessibility, and responsiveness.
- Develop and integrate an interactive pesticide database, including structured data entry and verification.
- Provide secure hosting services with regular backups and cybersecurity measures.
- Conduct ongoing website maintenance and updates to ensure functionality, security, and relevance.
- Train KOAN staff on managing, updating, and uploading content to the website and database.
- Develop and implement promotional strategies to increase the reach and visibility of the platform.
EOI should include:
- A technical proposal outlining methodology, tools, and technology stack.
- Detailed quotation covering design, development, database integration, hosting, maintenance, and training (inclusive of taxes and logistics).
- Portfolio of past website and database projects of similar scope.
- Proposed training plan and timeline for KOAN staff.
- Description of website promotion strategies to increase visibility and usage.
- Delivery timelines.
- Audio-Visual Setup, Branding & Documentation
Scope of Work:
- Provide photography and videography services for project events.
- Deliver edited and raw photo/video content.
- Supply audio-visual equipment and branding materials as needed.
EOI should include:
- Portfolio of past work (photos/videos).
- Equipment list and team size.
- Quotation (inclusive of taxes and logistics).
- Delivery timelines.
Submission Guidelines
Interested individuals or firms are invited to submit their Expression of Interest via email with the subject line:
“EOI – Service Provision: Pesticide Risk Reduction and Food Safety Project”
Submissions should include:
- Cover letter expressing interest.
- Company/consultant profile and CV(s).
- Relevant work samples.
- Detailed quotation (inclusive of taxes and logistical costs).
- Delivery timelines.
- References of past similar assignments.
All interested parties should submit their Expression of Interest including a company or personal profile, quotation, delivery timeline, and references of past similar assignments. Submissions should be sent to KOAN Procurement Team via procurement@koan.co.ke no later than 8th September 2025 by 5:00pm.
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