Call for Proposal: KAAT Consultancy for KA4S Agroecology Project

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Pioneering Sustainable Food Systems: KOAN Calls for Experts to Develop the Kenya Agroecology Assessment Tool (KAAT)

Kenya’s agricultural landscape is evolving rapidly. With the 2024 launch of the National Agroecology Strategy for Food Systems Transformation (NAS–FST), agroecology—blending ecological principles with social, economic, and cultural factors—is gaining momentum. Yet, a critical gap remains: no harmonized system exists to verify and market agroecological (AE) products, eroding consumer trust and farmer opportunities.

Enter the Kenya Agroecology Assessment Tool (KAAT), a game-changer KOAN is developing under the KA4S project (Kilimo Hai Agroecology for Schools). Funded by The Rockefeller Foundation and implemented with Practical Action and FiBL, this initiative pilots in Murang’a County from August 2025 to January 2028. KAAT will adapt global tools like FAO’s TAPE (for performance evaluation) and Biovision’s F-ACT (farmer-focused) into a single, PGS-friendly framework. It powers the new Kilimohai Blue Mark, enabling peer-assessed certification for farms, landscapes, and value chains—linking 800+ farmers (especially women and marginalized groups) to schools, markets, and beyond.

Why KAAT Matters

  • Builds Trust: Ensures Agroecology products meet Kenya-specific standards for production, marketing, and consumption.

  • Boosts Livelihoods: Integrates PGS for traceability, school feeding programs, and mainstream markets.

  • Drives Policy: Generates evidence for national scale-up via Participatory Market Chain Approach (PMCA).

The Consultancy Opportunity

KOAN seeks experienced consultants (individuals or firms) for a 10-week assignment:

  • Analyze TAPE/F-ACT against Kenyan contexts.

  • Engage stakeholders (farmers, government, traders) via workshops and pilots.

  • Deliver KAAT prototype, user manual, training materials, and a validation workshop.

Ideal Profile: Advanced degree in agroecology/agriculture; 7+ years in assessment tools; TAPE/F-ACT expertise; participatory facilitation skills.

Download the full Terms of Reference here and submit your expression of interest to procurement@koan.co.ke with a copy to Eustace ekiarii@koan.co.ke by 31st December 2025.

Help shape Kenya’s agroecological future!

Stay tuned for updates on KA4S and join KOAN’s network for capacity building and market linkages.

KOAN Seeks Expert Consultant to Strengthen Organizational Policies for Sustainable Impact

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At KOAN, we’ve spent two decades empowering smallholder farmers through organic agriculture, climate-smart practices, and resilient value chains. We strive to scale our impact by reviewing our core policies and operational guidelines. We’re inviting qualified consultants to facilitate a 2-day participatory workshop in early January 2026. This role involves reviewing 15 key documents from financial and procurement policies to gender and risk management developing a discussion roadmap, guiding inclusive sessions, and delivering updated versions for board approval. If you have a Master’s in environmental science, development studies, or related fields, plus expertise in organizational development and participatory methods, this is your chance to support Kenya’s organic sector.

Submit technical and financial proposals to procurement@koan.co.ke by 19th December 2025 (subject: “RFQ: Consultancy for Facilitating Review of Organization Policies and Operational Guidelines”). Full TOR available here. Join us in building a stronger KOAN for sustainable futures!

KOAN Careers: Finance & Administration Assistant Position

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VACANCY ANNOUNCEMENT

FINANCE AND ADMINISTRATION ASSISTANT

13th October, 2025    

 

  1. About KOAN

Kenya Organic Agriculture Network (KOAN) is a national membership organization that promotes the development of organic agriculture in Kenya. It brings together key stakeholders including farmers, NGOs and CBOs, research institutions, input suppliers, government agencies, exporters, retailers, and consumers. KOAN’s mission is to lead, coordinate, and promote the growth of the organic agriculture sector, highlighting its economic, environmental, and social benefits. We are seeking a proactive, detail-oriented, and dedicated Finance and Administration Assistant to support KOAN’s operational excellence and strategic growth.

 

Position: Finance & Administration Assistant
Department: Administration and Finance
Reports To: Finance & Administration Manager
Location: Nairobi, Kenya.
Deadline for Application: 24th October, 2025

 

  1. Purpose of Position

The Finance & Administration Assistant will support financial management, accounting tasks, and administrative operations to ensure efficient, transparent, and compliant organizational processes. This role plays a key part in maintaining financial integrity, supporting donor compliance, and ensuring smooth office operations.

 

  1. Key Responsibilities
    • Scope of Work

        Financial Management

    • Budgeting & Forecasting: Assist in the preparation of annual budgets, project budgets, and cash flow forecasts.
    • Financial Reporting: Prepare accurate monthly, quarterly, and annual financial and donor reports.
    • Bookkeeping & Accounting: Maintain correct and complete financial records in line with accounting standards.
    • Cash Flow & Bank Management: Monitor cash flow, reconcile bank statements, and ensure availability of operational funds.
    • Audit & Compliance: Support internal and external audits while ensuring compliance with statutory, donor, and tax regulations.
    • Internal Controls & Risk Management: Assist in implementing controls to minimize financial risk and fraud.
  • Administrative & Operational Support
  • Office Administration: Manage office supplies, equipment, filing systems, and facilities.
  • Procurement & Asset Management: Assist with procurement processes and maintain asset and inventory registers.
  • Human Resources Support: Assist in payroll preparation, staff records, recruitment logistics, and HR documentation.
  • Policy Implementation: Support the development and enforcement of financial and administrative policies and procedures.
  1. Reporting Structure

The Finance & Administration Assistant reports directly to the Finance and Administration Manager.

  1. Qualifications and Competencies
    • Education:
  • Bachelor’s degree in Finance, Accounting, Business Administration, Commerce, or a related field.
  • Professional qualification (CPA/ACCA) is an added advantage.
  • Proficiency in Microsoft Excel (formulas, data entry, analysis) and MS Word (document preparation).
  • Basic understanding of accounting principles and financial record-keeping.
  • Experience with accounting software will be an added advantage.
  • Strong numerical accuracy and attention to detail.
  • Experience:
  • Minimum of 3–5 years’ experience in finance and administrative roles.
  • Experience in NGO or donor-funded projects is desirable.
  • Skills and Competencies
  • Strong knowledge of accounting principles and compliance standards.
  • Proficiency in accounting software (e.g. QuickBooks) and advanced Microsoft Excel.
  • Excellent analytical, reporting, and problem-solving skills.
  • High level of integrity, confidentiality, and ethical conduct.
  • Strong analytical and problem-solving skills.
  • Strong interpersonal skills, integrity, and attention to detail.
  • Excellent organizational and time-management abilities.
  • Good communication and teamwork skills.
  • Willingness to learn and ability to work under minimal supervision.
  • Ability to manage multiple tasks and meet deadlines.
  1. Working Conditions
  • Hours: Full-time (Monday–Friday), with occasional travel.
  • Location: Based at KOAN headquarters
  • Contract Type: Contractual
  1. Application Process

Interested candidates should submit their CV, cover letter, and any relevant certifications and testimonials via the link below: https://bit.ly/KOANFinanceAdmin2025 by 31st October 2025.

Only shortlisted candidates will be contacted.

View and download the job description HERE.

END

 

Join Our Team: Exciting Career Opportunities at KOAN!

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We are excited to announce new job openings at the Kenya Organic Agriculture Network (KOAN). We are looking for high-caliber, self-motivated, and dedicated individuals to join our team and help drive our mission forward. The positions listed below are based at KOAN’s main office in Nairobi, Kenya.

Click on the job title to view the detailed job advertisement:

  1. Finance and Administration Manager
  2. Organic Marketing Manager – Head of Kilimohai Mark Development

We encourage qualified candidates to apply and become part of our impactful work in advancing organic agriculture in Kenya.

Are you ready to make a difference? Apply now!