*Extended* Call for Expression of Interest – Project Management System Development
DEADLINE : September 30th 2020
PROVISION OF SERVICES FOR KOAN PROJECT MANAGEMENT SYSTEM DEVELOPMENT
1.0 About KOAN
Kenya Organic Agriculture Network (KOAN) is a national membership organization for organic agriculture in Kenya. KOAN was formed to coordinate, facilitate and provide leadership and professional services to all members and other stakeholders in the organic agriculture sector in Kenya. KOAN Membership is derived from farmers, traders, exporters, service providers (extension officers, certification bodies) and research institutions. The organization goal is to develop key competencies, skills and strategies in the areas of Organic Production; Marketing; Standards and Certification; Training, Extension and Information Exchange; Networking, Policy and Advocacy. In order to effectively dispense its mandate of availing quality organic produce to consumer’s at the most convenient way, KOAN would like to develop an in house project management and tracking system. The aim is to develop a dynamic system that has functionality of CRM, project tracking, task management and reporting to Kenya Organic Agriculture Network.
2.0 Services required.
KOAN is looking for a service provider to develop a project management system for the organization and pillar implementing partners in Ecological Organic Agriculture Initiative (EOAI). The system will be used to manage donor projects in line with the acceptable project management benchmarks and methodologies and profile ease monitoring of project activity progress on real time basis.
3.0 System Description
The KOAN Project management System is envisioned to be a holistic platform which allows for tracking of projects and project activities in line with donor grant contracts for KOAN and its partners. Initially, it will be created to incorporate 3 partners in Ecological Organic Agriculture Initiative with a possibility of expanding in the future to cover more partners. It should provide most of the features acceptable in project management and go above by providing tracking and alerting capabilities from Goal, outcomes, outputs and activities.
3.1 Product perspective
The Kenya Organic Agriculture Network is looking for a custom project management software developed in line with KOAN operating principles, procedures, systems and constraints. The system should be interoperable with other existing KOAN custom systems and allow for customization based on arising needs. The system also needs to be agile and flexible.
3.1.1 Product features
- Project planning and scheduling
Shared timelines to activate experience and creativity of entire teams… (Gantt charts and Timelines).
- Product roadmap and release planning
Create easy ways to plan, visualize, and communicate product/project roadmap…
- Task management and team collaboration
Task management software to easily create, assign and manage work…
- Use of Project Management Methodology Boards (KANBAN, AGILE, SCRUM)
- Time tracking, cost reporting and budgeting
- Project wiki
Ability to collaboratively create and maintain a project wiki…
3.1.2 User classes and characteristics
- Types of users:
- KOAN Project Staff
- Project partners
- Contractors working for KOAN
- Technical expertise:
- Project Managers/ Officers need to be conversant with project management principles and practices
- All users need minimal technical expertise
3.1.3 Operating environment
This program will operate in the following environments:
- Apple Mac OS X
- Linux/Unix
- Microsoft Windows
- Web browser
3.1.4 System requirements
The system shall be available online through company VPN.
The system shall be installed on the company server (Windows Server 2010).
4.0 Time frame
The estimate start date is October 2020 with final handover expected not later than 4 months from the signing of the service contract.
5.0 Expertise required
KOAN is therefore looking for a qualified consultant…
- Incorporated Company – with Tax compliance certificate
- Formal training at a degree level on computer literacy or related
- Portfolio of at least 3 CMS/Object Oriented Systems developed
- 5+ years’ experience in mobile and web systems development
6.0 Payment
The prospective consultant is requested to send a financial proposal indicating daily rate, number of days, and total cost inclusive of taxes.
7.0 Technical approach
The consultant should send a proposed technical framework for developing the application.
The technical framework and budget should be sent to KOAN not later than 10th September 2020 COB to info@koan.co.ke. For enquiries call 0728 772 805.
